Privacy Policy

The European Circuit is registered with the Information Commissioner’s Office in the United Kingdom, with registration number is ZA229464.

What personal data does the European Circuit collect?

The European Circuit may collect the following personal data from members or other people registering to attend our events:

• Name;
• Postal address/addresses;
• Name of business / employer;
• Contact telephone number;
• Contact email address/email addresses;
• Areas of expertise/practice;
• Details of relevant industry or professional accreditations;
• Any other information that members choose to upload to the members’ directory.

Why does the European Circuit process personal data?

We process personal data in order to:

• Facilitate bookings, subscriptions and payments;
• Inform you of events/content which may be of interest to you;
• Provide direct marketing;
• Provide training to committee members/ those who provide services to us;
• Produce internal reports in relation to events and members;
• Operate the European Circuit effectively;
• Maintain a members’ directory in the Members’ Area where other members can view information that members choose to upload (members can opt out of sharing their details via the members’ directory at any time).

From whom will the European Circuit collect personal data?

The European Circuit will request your data directly from you.

The European Circuit’s legal bases for processing personal data

The European Circuit will only process personal data in accordance with the legal bases set out in the General Data Protection Regulation (the “GDPR”) and the equivalent UK legislation (the “UK GDPR”). The legal basis on which the European Circuit relies is that of legitimate interests, specifically, the following interests:

• Furthering knowledge and developing contacts between legal professionals from different European jurisdictions; and
• Operating the European Circuit effectively for its members.

We also rely on the legal basis of consent in respect of the express consent of members to the sharing with other members of the optional data that members include in their profiles in the members’ directory, so long as you remain opted in to the Member Directory

With whom does the European Circuit share personal data?

The European Circuit may share your data with members of the European Circuit, for example members of the committee who are responsible for organising events or seminars, and members who view the optional information you have uploaded to the Member Directory.

The European Circuit may share information with outsourced services providers such as photocopying companies and digital dictation services, but this is pursuant to them confirming they are GDPR / UK GDPR compliant via written contracts.

If required, we may share information with tax authorities or with other authorities pursuant to a court order.

Risk assessment undertaken by the European Circuit

We risk assess our policies and procedures regularly in accordance with GDPR / UK GDPR guidance and legislation. We implement technical and organisational measures to ensure that we secure personal data in a manner that takes account of the potential risks involved for your rights and interests.

How long will the European Circuit retain personal data?

The European Circuit will retain your data for five full years after the year in which you last provided information. For example, if you last provided information in 2018, it shall be retained until 2024. We shall destroy the data as soon as is reasonably practicable after this period.

International transfers

The European Circuit will also ensure that where such transfers are carried out they are done using secure methods that offer sufficient assurances and guarantees that your data is afforded the necessary safeguards to prevent it from accidental or unlawful loss, disclosure, access, alteration or destruction.

Your rights

You can unsubscribe from marketing emails at any time by emailing [email protected] and stating “opt out”.

Under the GDPR or the UK GDPR, as applicable, you have a number of rights that you can exercise in certain circumstances and these are free of charge. We are committed to your rights to privacy. In summary you may have the right to:

• Ask for access to your personal information and any other supplementary information;
• Ask for correction of mistakes in your data or to complete missing information I hold on you;
• Ask for your personal information to be erased, in certain circumstances;
• Ask to receive a copy of the personal information you have provided to me or have this information sent to a third party. This will be provided to you or the third party in a structured, commonly used and machine readable format, e.g. a Word file;
• Object to the processing of data we carry out based on our legitimate interest;
• Restrict my processing of your personal information in certain circumstances;
• Request not to be the subject to automated decision making which produces legal effects that concerns you or affects you in a significant way.

If you want more information about your rights under the GDPR or UK GDPR please see the Guidance from the UK Information Commissioners’ Office on Individual Rights or the website of the European Data Protection Supervisor.

Whom can I contact?

If you want to exercise any of the rights above, then please contact [email protected]. Please note that we may need to ask you to provide further information so you can be identified. Please provide a contact address so that you can be contacted to request further information to verify your identity. Please provide proof of your identity and address and state the right or rights that you wish to exercise.

We will respond to you within one month from receipt of your request.

The GDPR also gives you the right to lodge a complaint with the Information Commissioner’s Office if you are in the UK, or with the supervisory authority of the Member State where you work, normally live, or where the alleged infringement of data protection laws occurred.

Future processing

The European Circuit does not intend to process your personal information except for the reasons stated within this privacy notice. If this changes, this privacy notice will be amended and placed on www.europeancircuit.com

Changes to the Privacy Policy

This Privacy Policy was originally published on 25 May 2018.

We continually review our privacy practices and accordingly may change this privacy policy from time to time. When we do it will be placed on our website www.europeancircuit.com  on the page entitled “Privacy Policy”.